This site is intended for health professionals only

GP practice trialling ‘meet and greet’ reception

by Caitlin Tilley
29 July 2022

Share this article

Keep Your Practice Safe

A GP practice is now trialling a ‘meet and greet’ reception, having stopped its regular face-to-face offering following abuse from patients.

Oakham Medical Practice in Rutland is trying out a ‘meet and greet’ reception for patients with booked appointments, where they will be shown how to check in themselves.

Reception staff are also offering a demonstration of online services and leaflets with information.

The practice stopped offering a face-to-face reception in May after staff suffered ‘excessive verbal abuse and physical intimidation’ from patients.

GP partner at the practice Dr Adam Crowther said: ‘Rather than a desk-based receptionist, we are going to be trialling a “meet and greet” for people with booked appointments to be shown how to navigate checking in, and for those other queries a demonstration of online services if needed and leaflets with information.’

The closure of face-to-face appointment booking has meant more receptionists are available to answer telephones and book appointments, he previously revealed to Management in Practice.

Dr Crowther explained: ‘I think part of the issue is that having a unified approach to booking appointments gives patients a fair share of availability rather than coming down and pressuring reception.’

He added: ‘Historically we had issues which are perhaps not unique to ourselves in that those who shout loudest when in front of somebody tended to get more, which at the moment is very difficult to justify.’

The system works as the practice does not have any patients living independently without access to telephone or email, and ‘lots of patients use the non-urgent online consult tool which can be effectively triaged’.

Dr Crowther said: ‘Our care home residents usually have an advocate who completes any actions for them, and our more vulnerable patients usually would have had an advocate booking appointments and this no doubt will continue. Our patients of no fixed abode and from travelling families all have mobiles, so this is how we generally contact them anyway and vice versa.’

He added that the only caveat is patients using our minor injuries service as ‘they can walk in and do not need to be registered patients’. 

He said: ‘This service is run from the adjacent hospital minor injuries department, however with a separate joined memorial hospital reception and waiting area.’

Since the practice shut its face-to-face reception, Dr Crowther said things ‘have generally improved and patients have been very supportive for the most part’.

He added: ‘Since the pandemic, novel, efficient ways of working are a big change for patients but entirely necessary to preserve services in general. 

‘I only wish that the Government and NHS England would have the honest conversation and support these changes instead of pretending that we can all go back to normal pre-pandemic service again.’

Almost one in three GPs and practice staff have been physically abused at work by patients, according to the results of a recent survey.

Read more stories from our campaign Keep Your Practice Safe

Managing patient abuse – how one practice removed its in-person reception

How practices can safeguard their staff from the impact of patient abuse

And if you would like to get more involved in our Keeping our Practice Safe campaign, express a view, share an experience or write a blog/other article on the subject, please get in touch with editor Rima Evans.

A version of this article was initially published on our sister title Pulse.